3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Project Managers
Open the stream. Let it flow.
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for project managers
Concrete benefits with real-world impact
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Technical Term Accuracy
Cloud AI models excel at technical jargon, code terminology, and specialized vocabulary.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
App-Specific Modes
Ottex detects which app you're in and adapts. Coding mode in Cursor, casual tone in Slack, professional in Gmail—automatic context switching.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
What you can do
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Create Tickets & Tasks
Dictate Jira tickets, Linear issues, or Asana tasks. Speak the context, acceptance criteria, and details—then move on.
Jira
Example dictation
um users are getting logged out unexpectedly after about 30 minutes of inactivity new paragraph steps to reproduce colon new paragraph one login to the app two leave it idle for 30 minutes three try to do anything new paragraph expected colon session should refresh silently new paragraph actual colon user gets kicked to login screen
Read this example aloud, or say something of your own.
Ottex outputs
Users are getting logged out unexpectedly after about 30 minutes of inactivity.
Steps to reproduce:
1. Login to the app
2. Leave it idle for 30 minutes
3. Try to do anything
Expected: Session should refresh silently.
Actual: User gets kicked to login screen.
Profile instructions
Write Status Updates
Dictate standup updates, weekly reports, or project status. Speak what happened and what's next—done.
Works with
Slack
Example dictation
hey team so quick update um finally got the payment integration working took longer than expected because of some weird edge cases with refunds new paragraph today I'm gonna tackle the email notifications and hopefully wrap that up by end of day new paragraph no blockers just need to stay focused
Read this example aloud, or say something of your own.
Ottex outputs
Hey team, quick update—finally got the payment integration working. Took longer than expected because of some weird edge cases with refunds.
Today I'm gonna tackle the email notifications and hopefully wrap that up by end of day.
No blockers, just need to stay focused.
Profile instructions
Reply to Work Messages
Reply to Slack messages 3x faster. Dictate casual updates, detailed explanations, or quick acknowledgments without switching context.
Slack
Example dictation
hey um thanks for the update on the API changes I'll uh review the PR today actually tomorrow morning since I'm still working on the database migration and I'll leave comments if I find anything also can you ping me when the tests are passing
Read this example aloud, or say something of your own.
Ottex outputs
Hey, thanks for the update on the API changes! I'll review the PR tomorrow morning since I'm still working on the database migration. I'll leave comments if I find anything. Also, can you ping me when the tests are passing?
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Frequently asked questions
Can I use Ottex during live meetings to take notes?
Yes, that's one of the primary use cases. Hit your hotkey and dictate notes as the meeting happens. Use Push-to-Talk mode to capture specific points without continuous recording. Your notes appear in real-time in Notion, Google Docs, or wherever you're typing.
Does Ottex work with Jira, Asana, Linear, and Monday?
Yes, Ottex works system-wide on macOS—anywhere you can type. Create Jira tickets, update Asana tasks, add Linear issues, or update Monday boards by voice. No special integrations needed.
Will my meeting notes and project data stay private?
You have full control. Use local Whisper models for 100% offline transcription—nothing leaves your Mac. Or use BYOK (bring your own key) where audio goes directly to your API provider, never through Ottex servers. You choose the privacy level that fits your needs.
How does Ottex help with AI-assisted work?
Everything is AI-assisted now—drafting specs with ChatGPT, summarizing with Claude, creating roadmaps. Voice makes it easier to give AI the context it needs. Instead of typing out a long explanation, speak it in 30 seconds. More context = better AI output.
Can I have different styles for different apps?
Yes. Ottex detects your active app and adjusts formatting accordingly. Casual in Slack, structured in Jira, professional in email. You control how your voice and tone differ between applications without manually adjusting each time.
How much does transcription cost for typical PM usage?
Free with local models (Whisper runs on your Mac). With BYOK, most project managers spend $2-4/month using Gemini 3 Flash or Groq. Compare that to meeting bots and transcription subscriptions at $15-30/month per user.
Can I correct mistakes while dictating live notes?
Yes, use voice corrections. Say 'scratch that' to delete the last sentence, or 'actually' to rephrase. For example: 'Ship by Friday, actually Thursday' becomes 'Ship by Thursday'. No need to stop and use the keyboard.
Why is speaking better than typing for documentation?
You've been speaking since age one or two—20+ years of practice. Speaking is embedded in your brain, automatic, effortless. Typing requires concentration, you make typos, press backspace, lose your flow. Speaking is 150 WPM vs 40 WPM typing. It's not just faster—it's fundamentally more natural.
Stop typing. Start speaking.
Download free. Use local models at zero cost, or add your API key for cloud transcription.
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