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Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Real Estate Agents
Listings that sell themselves
Text Editor
Example dictation
so beautiful 3 bedroom house in quiet neighborhood um recently renovated kitchen with new appliances big backyard perfect for families new paragraph walking distance to schools and parks new paragraph available immediately
Read this example aloud, or say something of your own.
Ottex outputs
Beautiful 3-bedroom house in quiet neighborhood. Recently renovated kitchen with new appliances. Big backyard, perfect for families.
Walking distance to schools and parks.
Available immediately.
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for real estate agents
Concrete benefits with real-world impact
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
What you can do
Write Listing Descriptions
Dictate property descriptions that highlight what makes each listing special. Polish with AI for maximum appeal.
Text Editor
Example dictation
so beautiful 3 bedroom house in quiet neighborhood um recently renovated kitchen with new appliances big backyard perfect for families new paragraph walking distance to schools and parks new paragraph available immediately
Read this example aloud, or say something of your own.
Ottex outputs
Beautiful 3-bedroom house in quiet neighborhood. Recently renovated kitchen with new appliances. Big backyard, perfect for families.
Walking distance to schools and parks.
Available immediately.
Profile instructions
Write Sales Follow-ups
Dictate personalized follow-up emails right after calls. Strike while the conversation is fresh.
Works with
Gmail
Example dictation
hi Sarah new paragraph great talking with you today um I'll send over the proposal by tomorrow as we discussed new paragraph here's my calendar if you want to book a follow up call work calendar new paragraph work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Sarah,
Great talking with you today! I'll send over the proposal by tomorrow as we discussed.
Here's my calendar if you want to book a follow-up call: https://cal.com/alex/30min
Best,
Alex Thompson
Account Executive
+1 (555) 123-4567
Profile instructions
Write Prospecting Emails
Dictate personalized prospecting emails. Speaking naturally makes your outreach sound human, not templated.
Gmail
Example dictation
hi Jennifer new paragraph so I came across your company and really liked what you're doing with um the sustainability initiative new paragraph we help teams like yours cut operational costs by around 30 percent new paragraph would you be open to a quick chat next week question mark new paragraph work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
I came across your company and really liked what you're doing with the sustainability initiative.
We help teams like yours cut operational costs by around 30%.
Would you be open to a quick chat next week?
Best,
Alex Thompson
Account Executive
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Update CRM Records
Dictate call notes, update deal stages, or log activities. Keep your CRM current without the tedium.
Works with
Text Editor
Example dictation
um call with decision maker went well budget confirmed for q1 new paragraph next steps colon send contract by friday actually monday new paragraph moving to negotiation stage
Read this example aloud, or say something of your own.
Ottex outputs
Call with decision maker went well. Budget confirmed for Q1.
Next steps: send contract by Monday.
Moving to negotiation stage.
Profile instructions
Frequently asked questions
Can I dictate directly into my MLS system?
Yes. Ottex works anywhere you can type—any MLS platform, showing feedback apps, CRM systems, Gmail, or Google Docs. System-wide on macOS means no integrations needed. Press your hotkey and start dictating.
How do I make listings sound professional?
Dictate naturally describing the property, then use inline AI commands. Say 'Ottex start, make this sound more professional and highlight the best features, Ottex end.' Your casual description transforms into polished marketing copy—without retyping.
Does it work for showing notes and follow-ups?
Absolutely. Right after a showing, dictate your notes into your phone or CRM: what the clients liked, their concerns, next steps. Then dictate a personalized follow-up email while impressions are fresh. Send within minutes instead of hours.
Can I create snippets for common property features?
Yes. Create snippets like 'kitchen features' that expand to 'Newly renovated kitchen with granite countertops, stainless steel appliances, and custom cabinetry.' Say the snippet name once, get the full description. Perfect for recurring features across listings.
How much does it cost?
Free with local models (100% private, zero cost). With BYOK (Bring Your Own Key), you pay only for transcription—typically $1-3/month even for heavy users. Or choose the $9/month premium for zero-config Gemini 3 Flash with included credits. With 10-20 listings per month, you're looking at minimal costs. You control your data and your budget.
What about international clients?
Gemini 3 Flash delivers excellent transcription across 100+ languages. If you work with international buyers or speak multiple languages, Ottex handles mid-sentence language switching with auto-detection. Describe a property in English, switch to Spanish for a client note—it just works.
Write listings that sell
Download free. Dictate property descriptions naturally.
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