3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Knowledge Base Managers
Keep your docs fresh, effortlessly
VS Code
Example dictation
so the authentication flow works like this colon new paragraph first the client sends credentials to the auth service second the auth service validates against the database and returns a JWT token third the client stores the token and includes it in subsequent requests new paragraph note colon we're using r s 2 5 6 for token signing
Read this example aloud, or say something of your own.
Ottex outputs
The authentication flow works like this:
1. The client sends credentials to the auth service
2. The auth service validates against the database and returns a JWT token
3. The client stores the token and includes it in subsequent requests
Note: We're using RS256 for token signing
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for knowledge base managers
Concrete benefits with real-world impact
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Technical Term Accuracy
Cloud AI models excel at technical jargon, code terminology, and specialized vocabulary.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
App-Specific Modes
Ottex detects which app you're in and adapts. Coding mode in Cursor, casual tone in Slack, professional in Gmail—automatic context switching.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
What you can do
Write Documentation
Dictate technical documentation, READMEs, or API docs. Speaking lets you explain context, edge cases, and examples naturally—better docs with less effort.
Works with
VS Code
Example dictation
so the authentication flow works like this colon new paragraph first the client sends credentials to the auth service second the auth service validates against the database and returns a JWT token third the client stores the token and includes it in subsequent requests new paragraph note colon we're using r s 2 5 6 for token signing
Read this example aloud, or say something of your own.
Ottex outputs
The authentication flow works like this:
1. The client sends credentials to the auth service
2. The auth service validates against the database and returns a JWT token
3. The client stores the token and includes it in subsequent requests
Note: We're using RS256 for token signing
Profile instructions
Respond to Support Tickets
Handle support tickets efficiently. Speaking lets you explain solutions thoroughly—more context means fewer follow-up questions.
Zendesk
Example dictation
hi there new paragraph so I understand the frustration with the login issue uh to fix this please try first clearing your browser cache and cookies second restart your browser new paragraph support signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi there,
I understand the frustration with the login issue. To fix this, please try:
1. Clear your browser cache and cookies
2. Restart your browser
Best,
Alex from Support
Profile instructions
Reply to Work Messages
Reply to Slack messages 3x faster. Dictate casual updates, detailed explanations, or quick acknowledgments without switching context.
Slack
Example dictation
hey um thanks for the update on the API changes I'll uh review the PR today actually tomorrow morning since I'm still working on the database migration and I'll leave comments if I find anything also can you ping me when the tests are passing
Read this example aloud, or say something of your own.
Ottex outputs
Hey, thanks for the update on the API changes! I'll review the PR tomorrow morning since I'm still working on the database migration. I'll leave comments if I find anything. Also, can you ping me when the tests are passing?
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Frequently asked questions
Does Ottex work in Zendesk and Confluence?
Yes. Ottex is system-wide on macOS and works anywhere you can type. Zendesk Guide, Confluence, Notion, Intercom Articles, Help Scout Docs, and any other knowledge base platform. One hotkey (Option+D) works everywhere.
Can I create FAQ articles quickly?
Absolutely. Dictate the question, then speak the answer naturally like you're explaining it to a customer. Use formatting commands for headers and bullet points. A FAQ entry that takes 5 minutes to type can be done in 90 seconds.
How do I maintain consistent formatting across articles?
Use snippets for recurring structures: 'faq template', 'troubleshooting format', 'article footer'. Say the snippet name to expand the structure, then fill in the specific content by voice. Consistent formatting, zero effort.
Can I dictate while reviewing support tickets?
Yes. This is actually one of the best workflows. When you spot a pattern in support tickets, immediately dictate a new FAQ article or update an existing one. The context is fresh, the explanation is natural, and your knowledge base stays current.
What about technical documentation with code examples?
Use formatting commands for code blocks and technical terms. Say 'code block' to start, then dictate the code. For technical jargon, add terms to your custom dictionary once and Ottex transcribes them correctly every time.
Do I need a subscription?
Ottex is free forever with local models (Whisper runs on your Mac). For cloud transcription with Gemini 3 Flash (99.1% accuracy), bring your own API key (~$1-3/mo) or subscribe to premium ($9/mo) for zero-config setup.
Keep your knowledge base fresh
Download free. Update articles by voice.
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