3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Operations Managers
Document processes at the speed of thought.
VS Code
Example dictation
so the authentication flow works like this colon new paragraph first the client sends credentials to the auth service second the auth service validates against the database and returns a JWT token third the client stores the token and includes it in subsequent requests new paragraph note colon we're using r s 2 5 6 for token signing
Read this example aloud, or say something of your own.
Ottex outputs
The authentication flow works like this:
1. The client sends credentials to the auth service
2. The auth service validates against the database and returns a JWT token
3. The client stores the token and includes it in subsequent requests
Note: We're using RS256 for token signing
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for operations managers
Concrete benefits with real-world impact
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Technical Term Accuracy
Cloud AI models excel at technical jargon, code terminology, and specialized vocabulary.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
App-Specific Modes
Ottex detects which app you're in and adapts. Coding mode in Cursor, casual tone in Slack, professional in Gmail—automatic context switching.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Works with AI Chatbots
Dictate prompts to ChatGPT, Claude, Perplexity—anywhere you type. Better prompts, better answers.
What you can do
Write Documentation
Dictate technical documentation, READMEs, or API docs. Speaking lets you explain context, edge cases, and examples naturally—better docs with less effort.
Works with
VS Code
Example dictation
so the authentication flow works like this colon new paragraph first the client sends credentials to the auth service second the auth service validates against the database and returns a JWT token third the client stores the token and includes it in subsequent requests new paragraph note colon we're using r s 2 5 6 for token signing
Read this example aloud, or say something of your own.
Ottex outputs
The authentication flow works like this:
1. The client sends credentials to the auth service
2. The auth service validates against the database and returns a JWT token
3. The client stores the token and includes it in subsequent requests
Note: We're using RS256 for token signing
Profile instructions
Create Tickets & Tasks
Dictate Jira tickets, Linear issues, or Asana tasks. Speak the context, acceptance criteria, and details—then move on.
Jira
Example dictation
um users are getting logged out unexpectedly after about 30 minutes of inactivity new paragraph steps to reproduce colon new paragraph one login to the app two leave it idle for 30 minutes three try to do anything new paragraph expected colon session should refresh silently new paragraph actual colon user gets kicked to login screen
Read this example aloud, or say something of your own.
Ottex outputs
Users are getting logged out unexpectedly after about 30 minutes of inactivity.
Steps to reproduce:
1. Login to the app
2. Leave it idle for 30 minutes
3. Try to do anything
Expected: Session should refresh silently.
Actual: User gets kicked to login screen.
Profile instructions
Write Status Updates
Dictate standup updates, weekly reports, or project status. Speak what happened and what's next—done.
Works with
Slack
Example dictation
hey team so quick update um finally got the payment integration working took longer than expected because of some weird edge cases with refunds new paragraph today I'm gonna tackle the email notifications and hopefully wrap that up by end of day new paragraph no blockers just need to stay focused
Read this example aloud, or say something of your own.
Ottex outputs
Hey team, quick update—finally got the payment integration working. Took longer than expected because of some weird edge cases with refunds.
Today I'm gonna tackle the email notifications and hopefully wrap that up by end of day.
No blockers, just need to stay focused.
Profile instructions
Reply to Work Messages
Reply to Slack messages 3x faster. Dictate casual updates, detailed explanations, or quick acknowledgments without switching context.
Slack
Example dictation
hey um thanks for the update on the API changes I'll uh review the PR today actually tomorrow morning since I'm still working on the database migration and I'll leave comments if I find anything also can you ping me when the tests are passing
Read this example aloud, or say something of your own.
Ottex outputs
Hey, thanks for the update on the API changes! I'll review the PR tomorrow morning since I'm still working on the database migration. I'll leave comments if I find anything. Also, can you ping me when the tests are passing?
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Prompt ChatGPT & Claude
Dictate prompts to ChatGPT, Claude, Perplexity, or any AI chatbot. Speaking naturally lets you give more context—better context means better results.
ChatGPT
Example dictation
can you help me understand um why the sky is blue like I know it has something to do with light but I'm kinda confused about why it's not violet since violet has an even shorter wavelength question mark explain it simply
Read this example aloud, or say something of your own.
Ottex outputs
Can you help me understand why the sky is blue? I know it has something to do with light but I'm confused about why it's not violet since violet has an even shorter wavelength. Explain it simply.
Profile instructions
Frequently asked questions
Can I use Ottex during incident response to document in real-time?
Yes, that's one of the most valuable use cases. Hit your hotkey and dictate updates as events unfold. 'Customer reported issue at 2:15 PM, escalated to vendor at 2:20 PM, root cause identified at 2:35 PM.' Your incident timeline writes itself while you focus on coordinating the response.
Does Ottex work with Notion, Google Docs, and Confluence?
Yes, Ottex works system-wide on macOS—anywhere you can type. Write SOPs in Notion, process docs in Google Docs, wiki pages in Confluence, all by voice. No special integrations needed.
Will my operational documentation and incident details stay private?
You have full control. Use local Whisper models for 100% offline transcription—nothing leaves your Mac. Or use BYOK (bring your own key) where audio goes directly to your API provider, never through Ottex servers. You choose the privacy level that fits your compliance requirements.
How does Ottex help with AI-assisted process improvement?
Voice makes it easier to give AI the context it needs. Instead of typing a brief summary of your process, speak the full picture—constraints, bottlenecks, stakeholders, history. More context = better suggestions from ChatGPT, Claude, or any AI assistant.
Can I create numbered lists and structured documents by voice?
Yes. Say 'first, second, third' or 'step one, step two' and Ottex automatically formats numbered lists. Say 'new paragraph' for section breaks, 'bullet point' for sub-items, 'heading 2' for section titles. Full document structure control by voice.
How much does transcription cost for typical ops usage?
Free with local models (Whisper runs on your Mac). With BYOK, most operations managers spend $2-4/month using Gemini 3 Flash or Groq. Compare that to documentation and ops tools at $20-50/month per user.
Can I correct mistakes while dictating process documentation?
Yes, use voice corrections. Say 'scratch that' to delete the last sentence, or 'actually' to rephrase. For example: 'Approval required from VP, actually the Director' becomes 'Approval required from the Director'. No need to stop and use the keyboard.
Why is speaking better than typing for operational documentation?
You've been speaking since age one or two—20+ years of practice. Speaking is embedded in your brain, automatic, effortless. Typing requires concentration, you make typos, press backspace, lose your flow. Speaking is 150 WPM vs 40 WPM typing. More importantly, when you speak, you naturally include more context and detail than when you type.
Document faster. Coordinate better.
Download free. Use local models at zero cost, or add your API key for cloud transcription.
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