Voice Dictation for Sales Professionals

Close more deals, type less

Gmail

Example dictation

hi Sarah new paragraph great talking with you today um I'll send over the proposal by tomorrow as we discussed new paragraph here's my calendar if you want to book a follow up call work calendar new paragraph work signature

Read this example aloud, or say something of your own.

Ottex outputs

Hi Sarah, Great talking with you today! I'll send over the proposal by tomorrow as we discussed. Here's my calendar if you want to book a follow-up call: https://cal.com/alex/30min Best, Alex Thompson Account Executive +1 (555) 123-4567

Profile instructions

Write a warm sales follow-up email. Preserve the discussion points, promised deliverables and timing. Do not invent offers, discounts or commitments.

Preserve dictated meaning, names, numbers and details. Apply spoken corrections; remove fillers and fix punctuation and grammar without adding information. Keep the spoken language unless translation is requested. Return only the finished text, with no commentary.

End the message with this signature, unless the speaker dictates another or asks to omit it:
Best,
Alex Thompson
Account Executive
+1 (555) 123-4567

Include this link only when the speaker explicitly says “here is my calendar link”, “here’s my calendar link” or its direct equivalent in the spoken language: https://cal.com/alex/30min. Insert it once at that point in the message body, before the sign-off and signature. Merely mentioning a calendar, scheduling or rescheduling a meeting does not trigger this rule. If that phrase is absent, omit the link entirely; never append it after the signature.

Write the signature and any explicitly requested link as ordinary text, without placeholders. Replace “work signature” with the signature above.

Download for macOS

How it works

Your voice. Right where you work.

Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.

Works with your apps

Ottex works system-wide on macOS. Dictate directly into these apps and more.

And any other app that accepts text input. See all supported apps

Why Ottex works for sales professionals

Concrete benefits with real-world impact

3x Faster Than Typing

Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.

Context Awareness

Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.

Smart Snippets

Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.

Voice Corrections

Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.

Inline AI Commands

Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.

App-Specific Modes

Ottex detects which app you're in and adapts. Coding mode in Cursor, casual tone in Slack, professional in Gmail—automatic context switching.

Precision Typing

Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.

What you can do

Write Sales Follow-ups

Dictate personalized follow-up emails right after calls. Strike while the conversation is fresh.

Works with

Gmail

Example dictation

Read this example aloud, or say something of your own.

Ottex outputs

Profile instructions

Write a warm sales follow-up email. Preserve the discussion points, promised deliverables and timing. Do not invent offers, discounts or commitments.

End the message with this signature, unless the speaker dictates another or asks to omit it:
Best,
Alex Thompson
Account Executive
+1 (555) 123-4567

Write the signature and any explicitly requested link as ordinary text, without placeholders. Replace “work signature” with the signature above.

Write Prospecting Emails

Dictate personalized prospecting emails. Speaking naturally makes your outreach sound human, not templated.

Gmail

Example dictation

hi Jennifer new paragraph so I came across your company and really liked what you're doing with um the sustainability initiative new paragraph we help teams like yours cut operational costs by around 30 percent new paragraph would you be open to a quick chat next week question mark new paragraph work signature

Read this example aloud, or say something of your own.

Ottex outputs

Hi Jennifer, I came across your company and really liked what you're doing with the sustainability initiative. We help teams like yours cut operational costs by around 30%. Would you be open to a quick chat next week? Best, Alex Thompson Account Executive

Profile instructions

Update CRM Records

Dictate call notes, update deal stages, or log activities. Keep your CRM current without the tedium.

Works with

Text Editor

Example dictation

um call with decision maker went well budget confirmed for q1 new paragraph next steps colon send contract by friday actually monday new paragraph moving to negotiation stage

Read this example aloud, or say something of your own.

Ottex outputs

Call with decision maker went well. Budget confirmed for Q1. Next steps: send contract by Monday. Moving to negotiation stage.

Profile instructions

Respond to Emails

Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.

Works with

Hey

Gmail

Example dictation

hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature

Read this example aloud, or say something of your own.

Ottex outputs

Hi Jennifer, Thank you for reaching out. I'd be happy to schedule a call next week. Here's my calendar: https://cal.com/sarah/30min Best regards, Sarah Chen Marketing Director, Finteq

Profile instructions

Turn the spoken reply into a warm, professional email. Use a greeting and clear paragraphs. Preserve the recipient and commitments. Do not invent an email thread.

End the message with this signature, unless the speaker dictates another or asks to omit it:
Best regards,
Sarah Chen
Marketing Director, Finteq

Include this link only when the speaker explicitly says “here is my calendar link”, “here’s my calendar link” or its direct equivalent in the spoken language: https://cal.com/sarah/30min. Insert it once at that point in the message body, before the sign-off and signature. Merely mentioning a calendar, scheduling or rescheduling a meeting does not trigger this rule. If that phrase is absent, omit the link entirely; never append it after the signature.

Write the signature and any explicitly requested link as ordinary text, without placeholders. Replace “work signature” with the signature above.

Reply to Work Messages

Reply to Slack messages 3x faster. Dictate casual updates, detailed explanations, or quick acknowledgments without switching context.

Works with

Slack

Example dictation

hey um thanks for the update on the API changes I'll uh review the PR today actually tomorrow morning since I'm still working on the database migration and I'll leave comments if I find anything also can you ping me when the tests are passing

Read this example aloud, or say something of your own.

Ottex outputs

Hey, thanks for the update on the API changes! I'll review the PR tomorrow morning since I'm still working on the database migration. I'll leave comments if I find anything. Also, can you ping me when the tests are passing?

Profile instructions

Write Meeting Notes

Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.

Works with

Notion

Example dictation

action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap

Read this example aloud, or say something of your own.

Ottex outputs

Action items: 1. John to review Q4 budget by Thursday 2. Sarah to schedule client call 3. Team to finalize roadmap

Profile instructions

Frequently asked questions

Can I dictate directly into Salesforce or HubSpot?

Yes. Ottex works anywhere you can type—Salesforce, HubSpot, Outreach, Gmail, LinkedIn. System-wide on macOS means no app integrations needed.

How do I personalize emails at scale?

Dictate a personalized introduction referencing their company, then use snippets for your standard pitch. Say 'work signature' to expand your full signature. Fast personalization without templates.

Does it work on LinkedIn?

Yes. Dictate connection requests, InMail messages, and comments. Sound natural and personable without the typing grind.

Can I use it right after a sales call?

That's the ideal time. Dictate your follow-up email while walking back to your desk. The context is fresh, personalization is easy, and you send it before the prospect moves on.

How much does it cost?

Free with local models, or ~$1-3/month with BYOK (Bring Your Own Key). Optional $9/month premium includes Gemini 3 Flash with zero setup. You control your costs and your data.

Close more deals

Download free. Local models included. Dictate follow-ups right after calls.

Try for free

No credit card required.

Voice Dictation for Sales Professionals

Example dictation

Ottex outputs

1.Hold Fn

2.Speak naturally

3.Release. It’s written.

Works with your apps

3x Faster Than Typing

Context Awareness

Smart Snippets

Voice Corrections

Inline AI Commands

App-Specific Modes

Precision Typing

What you can do

Write Sales Follow-ups

Example dictation

Ottex outputs

Write Prospecting Emails

Example dictation

Ottex outputs

Update CRM Records

Example dictation

Ottex outputs

Respond to Emails

Example dictation

Ottex outputs

Reply to Work Messages

Example dictation

Ottex outputs

Write Meeting Notes

Example dictation

Ottex outputs

Frequently asked questions

Close more deals

Hold Fn

Speak naturally

Release. It’s written.