3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Accountants
Document faster, advise more
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for accountants
Concrete benefits with real-world impact
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Technical Term Accuracy
Cloud AI models excel at technical jargon, code terminology, and specialized vocabulary.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Works with AI Chatbots
Dictate prompts to ChatGPT, Claude, Perplexity—anywhere you type. Better prompts, better answers.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
What you can do
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Write Documentation
Dictate technical documentation, READMEs, or API docs. Speaking lets you explain context, edge cases, and examples naturally—better docs with less effort.
Works with
VS Code
Example dictation
so the authentication flow works like this colon new paragraph first the client sends credentials to the auth service second the auth service validates against the database and returns a JWT token third the client stores the token and includes it in subsequent requests new paragraph note colon we're using r s 2 5 6 for token signing
Read this example aloud, or say something of your own.
Ottex outputs
The authentication flow works like this:
1. The client sends credentials to the auth service
2. The auth service validates against the database and returns a JWT token
3. The client stores the token and includes it in subsequent requests
Note: We're using RS256 for token signing
Profile instructions
Prompt ChatGPT & Claude
Dictate prompts to ChatGPT, Claude, Perplexity, or any AI chatbot. Speaking naturally lets you give more context—better context means better results.
ChatGPT
Example dictation
can you help me understand um why the sky is blue like I know it has something to do with light but I'm kinda confused about why it's not violet since violet has an even shorter wavelength question mark explain it simply
Read this example aloud, or say something of your own.
Ottex outputs
Can you help me understand why the sky is blue? I know it has something to do with light but I'm confused about why it's not violet since violet has an even shorter wavelength. Explain it simply.
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Write Status Updates
Dictate standup updates, weekly reports, or project status. Speak what happened and what's next—done.
Works with
Slack
Example dictation
hey team so quick update um finally got the payment integration working took longer than expected because of some weird edge cases with refunds new paragraph today I'm gonna tackle the email notifications and hopefully wrap that up by end of day new paragraph no blockers just need to stay focused
Read this example aloud, or say something of your own.
Ottex outputs
Hey team, quick update—finally got the payment integration working. Took longer than expected because of some weird edge cases with refunds.
Today I'm gonna tackle the email notifications and hopefully wrap that up by end of day.
No blockers, just need to stay focused.
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Log Billable Time
Dictate time entries with detailed descriptions. Never lose track of what you worked on.
Text Editor
Example dictation
um reviewed contract with client took about an hour and a half then drafted response to opposing counsel another two hours new paragraph total colon 3 point 5 hours
Read this example aloud, or say something of your own.
Ottex outputs
Reviewed contract with client (1.5 hrs). Drafted response to opposing counsel (2 hrs).
Total: 3.5 hours.
Profile instructions
Frequently asked questions
Can I dictate directly into Excel or QuickBooks?
Yes. Ottex works anywhere you can type—Excel, QuickBooks, Google Sheets, Gmail, anywhere. Press Option+D and start speaking.
Does it understand accounting terminology?
Cloud AI models like Gemini 3 Flash understand standard accounting terms: GAAP, accrual, depreciation, amortization, etc. For client-specific terms (company names, custom codes), add them to your custom dictionary for consistent accuracy.
Is my client data secure?
Yes. Ottex offers 100% local processing with Whisper models—your audio never leaves your Mac. Or use BYOK (bring your own key) for cloud models. Either way, Ottex never stores your data.
Can I use it for billable time entries?
Absolutely. Dictate detailed time entries with full context instead of vague descriptions. Speaking naturally captures more detail because it takes less effort than typing.
Does it work with client-specific terminology?
Yes. Add client names, entity types, and industry jargon to your custom dictionary. Ottex transcribes them accurately every time—no more fixing company names in every email.
What about numbers and financial figures?
Ottex handles numbers well. Say 'one million two hundred fifty thousand' and get 1,250,000. For complex financial statements, speak naturally and review the output.
Advise more, type less
Download free. Use local models at no cost, or cloud models for ~$1-3/mo.
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