3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Therapists & Psychologists
Stay present with clients
Text Editor
Example dictation
um client presented with increased anxiety around work discussed coping strategies including breathing exercises and journaling new paragraph good engagement throughout session new paragraph next session colon continue cbt techniques follow up in two weeks
Read this example aloud, or say something of your own.
Ottex outputs
Client presented with increased anxiety around work. Discussed coping strategies including breathing exercises and journaling.
Good engagement throughout session.
Next session: continue CBT techniques. Follow up in two weeks.
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for therapists & psychologists
Concrete benefits with real-world impact
Privacy First
No screen capture, ever. Your audio goes directly to your API provider. Ottex never sees your data.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
What you can do
Write Session Notes
Dictate therapy session notes right after appointments. Capture clinical observations while maintaining client privacy.
Text Editor
Example dictation
um client presented with increased anxiety around work discussed coping strategies including breathing exercises and journaling new paragraph good engagement throughout session new paragraph next session colon continue cbt techniques follow up in two weeks
Read this example aloud, or say something of your own.
Ottex outputs
Client presented with increased anxiety around work. Discussed coping strategies including breathing exercises and journaling.
Good engagement throughout session.
Next session: continue CBT techniques. Follow up in two weeks.
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Frequently asked questions
Is it HIPAA-compliant?
Ottex uses Bring Your Own Key (BYOK), meaning your audio goes directly to your own API provider (OpenAI, Deepgram, Google). Ottex never sees your data. You control where your audio is processed. Choose HIPAA-compliant providers and sign their BAA. No data passes through Ottex servers.
Can I dictate clinical terminology accurately?
Yes. Cloud AI models handle clinical terms well (DSM diagnoses, therapeutic approaches, medications). For specialized terms or abbreviations you use frequently (like CBT, DBT, EMDR), add them to your custom dictionary for consistent accuracy.
When should I dictate session notes?
Right after the session while your memory is fresh. Most therapists dictate notes in the 5-10 minute break between clients. Speak naturally about what happened, and Ottex captures it. You'll document faster and with more detail than typing.
Does it work with my EHR system?
Ottex works anywhere you can type—system-wide on macOS. Whether you're using SimplePractice, TherapyNotes, Google Docs, or any other documentation system, just press your hotkey and start dictating.
How much does it cost?
With BYOK, you pay only for transcription—typically $1-3/month even with heavy use. No $20/month subscription. You control your costs and your data.
Why is speaking easier than typing for documentation?
You've been speaking since age one or two—at least 20+ years of practice. Speaking is automatic and effortless; you open the stream and it flows. Typing requires focus, you make typos, fix them, break the flow. For capturing clinical observations while they're fresh in your memory, speaking removes the friction entirely.
Stay present, document later
Download free. Dictate session notes after appointments.
Try for freeNo credit card required.