3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Tax Professionals
Document faster, advise smarter
Notion
Example dictation
H1 Navigation study
H2 Main finding
Participants found the new navigation easy to use but struggled to find export.
Quote I expected export to be next to share end quote.
H2 Next step
Test placing export next to share in the next prototype.
Read this example aloud, or say something of your own.
Ottex outputs
# Navigation study
## Main finding
Participants found the new navigation easy to use but struggled to find export.
> I expected export to be next to share.
## Next step
Test placing export next to share in the next prototype.
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for tax professionals
Concrete benefits with real-world impact
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Works with AI Chatbots
Dictate prompts to ChatGPT, Claude, Perplexity—anywhere you type. Better prompts, better answers.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
App-Specific Modes
Ottex detects which app you're in and adapts. Coding mode in Cursor, casual tone in Slack, professional in Gmail—automatic context switching.
What you can do
Write Research Notes
Dictate research notes, literature summaries, or analysis. Capture your thinking process without losing momentum to typing.
Works with
Notion
Example dictation
H1 Navigation study
H2 Main finding
Participants found the new navigation easy to use but struggled to find export.
Quote I expected export to be next to share end quote.
H2 Next step
Test placing export next to share in the next prototype.
Read this example aloud, or say something of your own.
Ottex outputs
# Navigation study
## Main finding
Participants found the new navigation easy to use but struggled to find export.
> I expected export to be next to share.
## Next step
Test placing export next to share in the next prototype.
Profile instructions
Prompt ChatGPT & Claude
Dictate prompts to ChatGPT, Claude, Perplexity, or any AI chatbot. Speaking naturally lets you give more context—better context means better results.
ChatGPT
Example dictation
can you help me understand um why the sky is blue like I know it has something to do with light but I'm kinda confused about why it's not violet since violet has an even shorter wavelength question mark explain it simply
Read this example aloud, or say something of your own.
Ottex outputs
Can you help me understand why the sky is blue? I know it has something to do with light but I'm confused about why it's not violet since violet has an even shorter wavelength. Explain it simply.
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Reply to Work Messages
Reply to Slack messages 3x faster. Dictate casual updates, detailed explanations, or quick acknowledgments without switching context.
Slack
Example dictation
hey um thanks for the update on the API changes I'll uh review the PR today actually tomorrow morning since I'm still working on the database migration and I'll leave comments if I find anything also can you ping me when the tests are passing
Read this example aloud, or say something of your own.
Ottex outputs
Hey, thanks for the update on the API changes! I'll review the PR tomorrow morning since I'm still working on the database migration. I'll leave comments if I find anything. Also, can you ping me when the tests are passing?
Profile instructions
Frequently asked questions
Can it handle tax terminology?
Cloud AI models like Gemini 3 Flash understand tax terminology: IRC sections, IRS forms, depreciation methods, MACRS, Section 179, K-1s, and thousands of other tax concepts. For client names, entity structures, and specialized terms, add them to your custom dictionary for consistent accuracy.
Is it secure for confidential client information?
With BYOK, your audio goes directly to your API provider (Google, OpenAI, or Deepgram) using your own API key. Ottex never stores or sees your data. You control the entire data pipeline and can review your provider's compliance certifications.
Does it work in tax software and spreadsheets?
Yes. Ottex works system-wide on macOS, so it works in Excel, Google Sheets, tax preparation software, client portals, and any other application where you can type.
Can I use it for documenting client advice?
Absolutely. Dictate detailed tax advice memos with full context instead of brief notes. Speaking naturally captures the reasoning behind your recommendations because it takes less effort than typing.
Document and advise faster
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