Ottex Documentation

Learn how to use voice commands and smart formatting

Smart Formatting

Ottex automatically formats your speech into clean, structured text. Enable or disable these features in Settings → Voice to Text.

Lists

When you use numbered words (one, two, three) or ordinal words (first, second, third) to enumerate items, Ottex automatically formats them as a numbered list.

You say:

So I want to buy groceries for today first tomatoes second cucumbers, some grapes, some cherries, and for the meal it shall be turkey and lentils.

Ottex writes:

Groceries for today: 1. tomatoes 2. cucumbers 3. grapes 4. cherries 5. turkey 6. lentils

Spoken Punctuation

Say punctuation words out loud to insert symbols precisely where you want them.

"comma" → ,
"period" → .
"question mark" → ?
"exclamation point" → !
"colon" → :
"semicolon" → ;
"dash" → —
"quote" → "
"open parenthesis" → (
"close parenthesis" → )
"h1" or "header one" → #
"bullet point" → -
You say:

I can't wait to see you exclamation point Let's meet at seven period

Ottex writes:

I can't wait to see you! Let's meet at 7.

New Lines & Paragraphs

Use trigger words to create line breaks and separate ideas cleanly.

  • "new line" — inserts a single line break
  • "new paragraph" — inserts two line breaks (new paragraph)
You say:

When is reading club new line should be tomorrow

Ottex writes:

When is reading club? Should be tomorrow.

Backtrack Corrections

Made a mistake? Say "actually" or "scratch that" followed by the correction, and Ottex will fix it for you.

You say:

Let's meet at 2 actually 3

Ottex writes:

Let's meet at 3

You say:

I'll bring cookies scratch that brownies

Ottex writes:

I'll bring brownies

Alternate Corrections

When you naturally restate a phrase, Ottex recognizes it and uses your final version.

You say:

I wanted to buy a record as a gift… as a present

Ottex writes:

I wanted to buy a record as a present.

Meta Commands

Meta commands let you invoke AI transformations directly within your dictation. Say "meta command" (or just "meta"), give an instruction, and end with "end meta command" (or "end meta").

Tip: Meta commands are perfect for looking up quotes, translating phrases, inserting dates, or any quick AI task without leaving your flow.

Common Use Cases

  • Insert quotes or facts
  • Translate text inline
  • Format text (bullet lists, tables)
  • Date/time conversions
  • Quick calculations
You say:

As Churchill once said meta command find the exact quote about success being going from failure to failure without losing enthusiasm end meta command and that's what I believe in.

Ottex writes:

As Churchill once said, "Success is not final, failure is not fatal: it is the courage to continue that counts," and that's what I believe in.

You say:

Please send this to meta command translate hello how are you to Spanish end meta command

Ottex writes:

Please send this to "Hola, ¿cómo estás?"

You say:

The deadline is meta command what's today's date plus 2 weeks in format Month Day end meta command

Ottex writes:

The deadline is January 9

Custom Dictionary

Add specialized terms, names, technical jargon, or brand names to help Ottex recognize them correctly. This is especially useful for:

  • People's names (colleagues, clients)
  • Company and product names
  • Technical terminology
  • Industry-specific jargon
  • Abbreviations and acronyms

How to add: Go to Settings → Custom Dictionary and add your terms, one per line.

Example entries:

Ottex
OpenRouter
Claude
GPT-4
John McAdams (CEO)
HIPAA compliance
Kubernetes

Voice Snippets

Voice snippets let you insert predefined text blocks by speaking a trigger phrase. Perfect for:

  • Email signatures
  • Common responses
  • Contact information
  • Boilerplate text
  • Code snippets

How to add: Go to Settings → Snippets, create a snippet with a voice trigger phrase.

You say:

Please contact me at work email address

Ottex writes:

Please contact me at [email protected]

Important: The trigger phrase must be spoken exactly as defined. Partial matches won't trigger the snippet.

Pro Tips

Speak Naturally

Don't overthink it. Ottex is designed to understand natural speech patterns and clean up filler words automatically.

Use Pauses

Brief pauses help Ottex understand sentence boundaries. This leads to better punctuation and formatting.

Correct as You Go

Use "actually" or "scratch that" immediately after mistakes rather than restarting entirely.

Build Your Dictionary

Add names and terms you use frequently. This dramatically improves recognition accuracy.

Questions? Reach out at [email protected]