3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Voice Dictation for Online Coaches
Scale your impact without losing the personal touch
Text Editor
Example dictation
um client presented with increased anxiety around work discussed coping strategies including breathing exercises and journaling new paragraph good engagement throughout session new paragraph next session colon continue cbt techniques follow up in two weeks
Read this example aloud, or say something of your own.
Ottex outputs
Client presented with increased anxiety around work. Discussed coping strategies including breathing exercises and journaling.
Good engagement throughout session.
Next session: continue CBT techniques. Follow up in two weeks.
Profile instructions
How it works
Your voice. Right where you work.
Hold Fn
Place your cursor in any app, then hold the Fn key.
Speak naturally
Say what you want to write. Ottex follows your saved writing rules.
Release. It’s written.
Your text appears right where your cursor is.
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for online coaches
Concrete benefits with real-world impact
Privacy First
No screen capture, ever. Your audio goes directly to your API provider. Ottex never sees your data.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
Works in Any App
System-wide on macOS—Ottex works wherever you can type. No app-specific integrations needed.
Filler Word Removal
Automatically removes filler words like 'um', 'uh', 'like', 'so' from your transcription. Get clean, professional text without verbal hesitations.
Precision Typing
Say 'new paragraph', 'open quote', 'em dash', 'ellipsis'. Full formatting control by voice.
Accurate Transcription
Cloud AI models transcribe your voice with 99% accuracy. Filler words like 'um' and 'like' are automatically cleaned up.
Better Context, Better Results
Speaking naturally gives AI agents more context than typing. Describe your intent, explain edge cases, mention file names—your voice carries nuance that typing shortcuts.
Works with AI Chatbots
Dictate prompts to ChatGPT, Claude, Perplexity—anywhere you type. Better prompts, better answers.
What you can do
Write Session Notes
Dictate therapy session notes right after appointments. Capture clinical observations while maintaining client privacy.
Text Editor
Example dictation
um client presented with increased anxiety around work discussed coping strategies including breathing exercises and journaling new paragraph good engagement throughout session new paragraph next session colon continue cbt techniques follow up in two weeks
Read this example aloud, or say something of your own.
Ottex outputs
Client presented with increased anxiety around work. Discussed coping strategies including breathing exercises and journaling.
Good engagement throughout session.
Next session: continue CBT techniques. Follow up in two weeks.
Profile instructions
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Gmail
Example dictation
hi Jennifer thanks for reaching out um I'd be happy to schedule a call next week here's my calendar link best regards work signature
Read this example aloud, or say something of your own.
Ottex outputs
Hi Jennifer,
Thank you for reaching out. I'd be happy to schedule a call next week.
Here's my calendar: https://cal.com/sarah/30min
Best regards,
Sarah Chen
Marketing Director, Finteq
Profile instructions
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Text Editor
Example dictation
oh okay so what if we flip the onboarding completely um instead of asking users to set up their workspace first we let them record something immediately like within 10 seconds of signing up they're already talking and seeing the magic actually no not 10 seconds make it the very first screen and then we save that as their first note so they have an aha moment before they even configure anything
Read this example aloud, or say something of your own.
Ottex outputs
What if we flip the onboarding completely? Instead of asking users to set up their workspace first, we let them record something immediately. Within the very first screen of signing up, they're already talking and seeing the magic. Then we save that as their first note—so they have an aha moment before they even configure anything.
Profile instructions
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Notion
Example dictation
action items colon new paragraph one john to review q 4 budget by friday actually thursday two sarah to schedule client call three uh team to finalize roadmap
Read this example aloud, or say something of your own.
Ottex outputs
Action items:
1. John to review Q4 budget by Thursday
2. Sarah to schedule client call
3. Team to finalize roadmap
Profile instructions
Write First Drafts
Defeat writer's block by speaking your first draft. Don't edit as you go—just talk through your ideas and refine them later.
Notion
Example dictation
so the thing is writing is hard because you never know where to start um I think the best approach is to just get your ideas down first and worry about editing later new paragraph that's what this article is about actually this post is about overcoming the blank page
Read this example aloud, or say something of your own.
Ottex outputs
Writing is hard because you never know where to start. I think the best approach is to just get your ideas down first and worry about editing later.
That's what this post is about—overcoming the blank page.
Profile instructions
Prompt ChatGPT & Claude
Dictate prompts to ChatGPT, Claude, Perplexity, or any AI chatbot. Speaking naturally lets you give more context—better context means better results.
ChatGPT
Example dictation
can you help me understand um why the sky is blue like I know it has something to do with light but I'm kinda confused about why it's not violet since violet has an even shorter wavelength question mark explain it simply
Read this example aloud, or say something of your own.
Ottex outputs
Can you help me understand why the sky is blue? I know it has something to do with light but I'm confused about why it's not violet since violet has an even shorter wavelength. Explain it simply.
Profile instructions
Frequently asked questions
Can I dictate session notes right after coaching calls?
Yes. Press Option+D immediately after your call ends and speak your observations while they're fresh. Ottex captures client insights, action items, and progress notes in a few minutes. No more forgetting key details or spending 15 minutes typing after every session.
How do I maintain personal connection when messaging many clients?
Speaking naturally creates warmer, more personal messages than typing. When you dictate client feedback or check-in messages, your authentic voice comes through. You can personalize each message quickly by speaking client-specific details, then use snippets for common elements like greetings or signatures.
Does it work with my coaching platform?
Ottex works anywhere you can type on macOS—coaching platforms like CoachAccountable, Notion, Google Docs, email, Slack, Zoom chat, anywhere. System-wide dictation means one hotkey works in every app.
Can I create program content faster?
Absolutely. Speak your course modules, workshop outlines, or client workbooks naturally. Use AI commands to polish your first draft: 'Ottex start, make this more actionable, Ottex end.' Create weeks of content in hours instead of days.
Is my client data secure?
Yes. Use local Whisper models for 100% on-device processing—your audio never leaves your Mac. Or use BYOK with your own API keys for cloud models. Either way, Ottex never stores your data. Perfect for confidential coaching conversations.
How much does it cost?
Free forever with local models. If you want cloud quality (faster, more accurate), use BYOK at ~$1-3/month or premium at $9/month. No expensive subscriptions eating into your coaching income.
Can I track client progress with voice notes?
Yes. After each session, dictate what you observed—client's energy, breakthrough moments, areas to work on, homework completed. Over time you build a rich record of each client's journey without spending hours typing.
More impact, less admin
Download free. Dictate session notes, client feedback, and program content.
Try for freeNo credit card required.