Voice Dictation for Online Coaches
Scale your impact without losing the personal touch
Works with your apps
Ottex works system-wide on macOS. Dictate directly into these apps and more.
And any other app that accepts text input. See all supported apps
Why Ottex works for online coaches
Concrete benefits with real-world impact
3x Faster Than Typing
Speak 150+ words per minute vs 40 wpm typing. Finish tasks in a third of the time.
Privacy First
No screen capture, ever. Your audio goes directly to your API provider. Ottex never sees your data.
Custom Dictionary
Add names, technical terms, and jargon. Ottex transcribes them accurately every time.
Voice Corrections
Say 'scratch that' to delete mistakes, 'actually' to rephrase. Fix errors without stopping your flow or touching the keyboard.
Context Awareness
Optionally let AI see your screen for smarter responses. Reply to emails with full context, answer messages knowing the conversation history.
Smart Snippets
Define custom text replacements and shortcuts. Say 'work signature' to expand your full email signature, or 'my address' for your contact info.
Inline AI Commands
Transform text as you speak: 'Ottex start fix grammar Ottex end'. Edit, improve, translate—all by voice.
Global Shortcuts
Start recording with Option+D, use Push-to-Talk, or cancel with Esc. All shortcuts are fully configurable.
What you can do
Write Session Notes
Dictate therapy session notes right after appointments. Capture clinical observations while maintaining client privacy.
Respond to Emails
Dictate email responses with the right tone. Use context awareness to see the full thread, then speak your reply naturally.
Other ways Ottex helps online coaches
Capture Ideas Quickly
Speak ideas the moment they hit you. Use Ottex anywhere to capture thoughts, then refine them later.
Works with
Write Meeting Notes
Dictate meeting notes in real-time or right after. Capture action items, decisions, and key points while they're fresh in your mind.
Works with
Write First Drafts
Defeat writer's block by speaking your first draft. Don't edit as you go—just talk through your ideas and refine them later.
Prompt ChatGPT & Claude
Dictate prompts to ChatGPT, Claude, Perplexity, or any AI chatbot. Speaking naturally lets you give more context—better context means better results.
Frequently asked questions
Can I dictate session notes right after coaching calls?+
Yes. Press Option+D immediately after your call ends and speak your observations while they're fresh. Ottex captures client insights, action items, and progress notes in a few minutes. No more forgetting key details or spending 15 minutes typing after every session.
How do I maintain personal connection when messaging many clients?+
Speaking naturally creates warmer, more personal messages than typing. When you dictate client feedback or check-in messages, your authentic voice comes through. You can personalize each message quickly by speaking client-specific details, then use snippets for common elements like greetings or signatures.
Does it work with my coaching platform?+
Ottex works anywhere you can type on macOS—coaching platforms like CoachAccountable, Notion, Google Docs, email, Slack, Zoom chat, anywhere. System-wide dictation means one hotkey works in every app.
Can I create program content faster?+
Absolutely. Speak your course modules, workshop outlines, or client workbooks naturally. Use AI commands to polish your first draft: 'Ottex start, make this more actionable, Ottex end.' Create weeks of content in hours instead of days.
Is my client data secure?+
Yes. Use local Whisper models for 100% on-device processing—your audio never leaves your Mac. Or use BYOK with your own API keys for cloud models. Either way, Ottex never stores your data. Perfect for confidential coaching conversations.
How much does it cost?+
Free forever with local models. If you want cloud quality (faster, more accurate), use BYOK at ~$1-3/month or premium at $9/month. No expensive subscriptions eating into your coaching income.
Can I track client progress with voice notes?+
Yes. After each session, dictate what you observed—client's energy, breakthrough moments, areas to work on, homework completed. Over time you build a rich record of each client's journey without spending hours typing.
More impact, less admin
Download free. Dictate session notes, client feedback, and program content.
Try for freeNo credit card required.